Municipal Accounting Made Easy
$3,490.00 – $41,442.00
Everything you need to get started is right here: software, installation, customization, data conversion, orientation, training and support.
Thank you for considering ClerkBooks for your accounting needs. Before continuing, please review the Description tab below.
When you are ready, let's start by determining which versions and how many licenses of the software, and which services you need. This piece includes:
Start by reviewing the Transactions Per Month tab below to determine what a transaction is, and what a transaction is not.
Then select how many transactions you enter during a typical month and let us know how many people will use the software.
Next, do you send out bills for electric, water, sewer, garbage or any other utility services?
Please enter the number of employees paid each month. Pro-rate all elected officials and seasonal employees.
For example, if you pay:
3 employees bi-weekly,
5 elected officials quarterly,
and 14 seasonal employees for 5 months,
you would add :
3 for the bi-weekly employees +
1.67 for 5 elected officials (5*4/12) +
5.83 for the seasonal employees (14*5/12).
The total calculation would be:
3 + 1.67 + 5.83 = 10.5.
I would enter 10 or 11 to be safe.
Now choose how many hours of support you want to start with. Your support hours are purchased as a one-time pool. Every time you call or email a question we subtract time from your available balance in your pool. Once your pool is used up, you will need to buy more support time to remain a ClerkBooks customer. You can use your pool up in one week, or over the course of several years. The time never expires; and the more you buy, the cheaper each support call is.
Support can be used for anything including: re-installing the system on a new computer; helping you balance your bank statement; helping you void or re-issue a check; figuring out why the books don't balance; helping close out your fiscal year; and helping you with your audit. We support any technical or accounting question you may have. We even help with training Councils or preparing Capital Improvement Plans.
Check out the Support Package tab below for more information.
Our final step helps us determine how long it will take us to convert your existing data from your current system to the new system. It is our goal to re-create everything from the start of your fiscal year to the time that we start your conversion.
We will start converting your data by entering your beginning fiscal year balances for your bank accounts, customers, vendors and funds. We will then enter payroll transactions from the beginning of the calendar year, or fiscal year, whichever is longer. We then enter all other transactions from the beginning of the fiscal year to the time we take your transaction data.
You may need to call us to get a tentative install date in order to determine how many months we will need to re-create. We are typically scheduled 2-3 months out.
Be careful to accurately estimate these two items. This can be one of the most expensive part of the install. Realize this is only a quote. Your actual invoice will reflect the actual number of transactions we have to re-create.