Now Hiring – Accounting Support Representative

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Now Hiring

Work from home and join a winning team! ClerkBooks is growing fast. We are in need of creative, energetic professionals who care about small town USA. We are proud to work with local governments across the nation. Our team builds and supports systems with one goal in mind, to make our customer’s jobs easier. If you are ready to drop the daily commute, and are ready to support rural America, we may have a job for you!

Accounting Support Representative

ClerkBooks, Inc. is currently accepting applications/resumes for the Accounting Support Representative position.

This person will support/train/mentor Municipal Clerks, Treasurers, Administrators and Council Members from 200+ Cities, Villages and Towns across 26 States.

Relocation is not necessary. All work, and training, will be performed remotely through the internet.

Duties include: troubleshooting accounting records, software installation, company file set-up and configuration, data conversion, knowledge base article creation and editing, and other customer service related tasks. Training will be provided.

Applicants must demonstrate a solid knowledge of accounting principles including an understanding governmental funds, debits & credits, cash vs accrual accounting, payables & receivables, payroll & sales tax liabilities and journal entries. You must also have experience with, and a moderate to advanced level knowledge of QuickBooks and Excel. Local government fund accounting, utility billing and/or governmental auditing experience (such as a City Treasurer or City Auditor) is also required. An Accounting Certificate is required. Bachelor’s Degree in Accounting or Business Administration with accounting courses, is preferred.

Since you will be working directly with customers, you must be able to work well with others, be socially perceptive, an active listener, able to manage time well, and able to teach others. You must possess excellent oral and written comprehension along with mathematical reasoning. You will also need to be able to multi-task and juggle schedules and priorities. The position requires a stable computer, high-speed internet, and excellent cell phone reception. (phone will be provided)

The position will be full-time (35+ hours per week). Typical work week is Monday-Friday 8am – 5pm. Work hours may vary seasonally.

Wages are competitive and will be determined by your education, experience and job performance. Benefits include: working remotely from anywhere, flexible paid and non-paid time-off, paid holidays (including your birthday), Blue Cross/Blue Shield health insurance, life insurance, short-term disability insurance, a Simple IRA with 3% company match, annual performance bonuses and company paid continuing education.

Interested persons should submit a resume and cover letter to ClerkBooks, Inc, 185 E Sesame St, Garner, IA 50438, and/or fill out the application form below.

Thank you for showing interest in our company. Please feel free to contact me if you have any questions about the position or our company. I look forward to hearing from you.

Sincerely,
Eddie May
CEO
ClerkBooks, Inc.

Application

Education

Please include School Information (name, location) and Degree Information (major, minor, focus, etc.)

Work Experience

Please include Dates, Employer, Position and Duties/Accomplishments (up to last 10 years)

Job-Related Skills

Invoices, Payments, Deposits, etc.
Meter Readings, AMR, Usage Rates, Sales Taxes, etc.
Creating/Monitoring Budgets, Choosing/Setting Tax Levies, Restricted vs Non-Restricted Revenues, etc.
Bills for Approval, Bill Payments, Checks, Transfers, etc.
Paychecks, Liabilities, Tax Forms, etc.
Debits & Credits, Chart of Accounts, etc.
Bank Statements, Voiding Transactions, etc.
Balancing Funds, Preparing Reports, etc.
Open Records/Open Meeting Laws, Records Retention, Motions vs Resolutions vs Ordinances, etc.

Computer Skills

ClerkBooks, Inc. is an equal opportunity employer. We do not discriminate against applicants or employees on the basis of race, color, religion, national origin, gender, handicap, age or veteran status.

ClerkBooks, Inc. is an at-will employer. Either the employee, or us as the employer, may end the employment agreement at any time, with or without reason.

By clicking the submit button below, you state that the content in this application is accurate and complete. Any misrepresentation is grounds for immediate loss of job.

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Q: Why is ClerkBooks Better Than Manual Bookkeeping?

Answer:
  • The manual approach is time consuming, tedious and difficult to balance. ClerkBooks automates your entries and will not let you save a transaction unless it balances. Your books are balanced after every transaction!

  • Reports in a manual bookkeeping system can take up a lot of your time and energy. ClerkBooks allows you to run reports, on the spot, for any given time period, even previous fiscal years!

  • Ever get tired of thumbing through pages and pages of big bulky ledgers to find linked information? QuickBooks reports allow you to “drill-down” from any report to the orginal transactions on that report!

  • QuickBooks also has a comprehensive search tool allowing you to quickly find everything you need.

  • Spreadsheet formulas are hard to learn and easy to break. The built-in accounting functions of ClerkBooks organizes and calculates your finances for you.

  • The manual approach puts your financial records into multiple ledgers or spreadsheets. ClerkBooks organizes all your accounting into one uniform system.
Q: Why is ClerkBooks Better Than QuickBooks Alone?

Answer:
  • QuickBooks is the world’s #1 small business software, but it isn’t made for Municipalities. ClerkBooks adds full fund-based accounting to QuickBooks.

  • ClerkBooks adds fund tracking and the chart of accounts recommended by your State Auditor.

  • ClerkBooks adds utility billing for water, sewer, garbage and electricity.

  • ClerkBooks adds over 50 custom reports tailored for cities including: council reports, utility billing reports and state reports.

  • ClerkBooks adds custom payroll items and employee templates specific to City Government.

  • ClerkBooks adds a Journal Entry Tool which automatically splits your payroll taxes and benefits into the proper expense account and fund. The tool also closes out your month by transferring net income/net loss into the appropriate fund balance.

  • ClerkBooks adds a User Support Site with a searchable and printable set of step-by-step “cheat sheets”, hours of video training and various resource links specifically for your state.

  • Our staff supports the ClerkBooks modules and QuickBooks. We also offer general accounting and audit support.
Q: Why is ClerkBooks Better Than Our Competitors?

Answer:
  • Many of our competitors offer “add-ons” for QuickBooks. Our system is completely integrated with and is designed specifically for QuickBooks.

  • ClerkBooks is designed by a former City Clerk who has faced the same situations you face on a day-to-day basis.

  • We live in Small-Town Iowa. We built ClerkBooks to work for small towns and have added the features and stability for larger cities. We don’t try and make small towns fit into the larger city model.

  • Hey, did I mention that we use QuickBooks? That means:
    • You get to use the world’s #1 accounting system.
    • You can get help from just about anywhere: local accountants, local colleges, online classes and videos, and of course, through us.
    • Most auditors are already familiar with QuickBooks. They love the features, and really love our additions.

  • Before we hand-off the system to you, we streamline and customize the system specifically for your City and your State. We enter all of your customer information. We enter all of your beginning balances (customer, payroll, bank, loans/bonds, funds, etc.) We enter all your employee and payroll information. We set-up your utility billing rates. We enter all this, and more. When we hand the system off to you, you can use it right away!
Q: Who Uses ClerkBooks?

Answer:
ClerkBooks is now in use by over 170 cities in 24 states. Contact us for a list of cities you can call for references.
Q: Why Do City Councils Love ClerkBooks?

Answer:
  • Initial price includes everything your City Clerk needs to get started right away, including: software, installation, configuration and orientation. We set-up your beginning bank, customer, vendor, employee and fund balances. We set-up your utility billing rates and beginning meter readings. We even reconcile the first month’s bank statements!

  • You get the up-to-date information you need, including: Bank Reconciliations, Voucher Forms & Claims for Approval Summary, Budget vs Actual, Fund Balances, Departmental reports and much more!

  • Your City Clerk can “drill-down” each income or expense line and give you a report of every transaction in that account, at any time!

  • Historical reports give you a “Red Flag” for any altered financials. Giving you confidence that your reports are consistent!

Download a summary flyer for your Council or your Auditor!
Q: Why Do City Clerks Love ClerkBooks?

Answer:
  • Easy to learn, easy to use!

  • Organizes all your finances in one place!

  • Easily keeps track of all your receivables, including liens and other assessments!

  • Saves valuable time by automating common transactions and streamlining processes!

  • Dedicated User Support website with training videos, state specific resources and printable sets of step-by-step cheat sheets.

  • Share Screen support, where we can see your screen and walk you through any software or accounting questions you have.

Download a summary flyer for your Council or your Auditor!
Q: Why Do Auditors Love ClerkBooks?

Answer:
  • ClerkBooks has added the Chart of Accounts as recommended by the State Auditor’s Office, including: Funds, Revenue Sources, Expense Activities, Functions, and Objects.

  • ClerkBooks builds both a Profit & Loss by Fund and a Balance Sheet by Fund, accurately.

  • ClerkBooks has added a Closing Tools module which warns City Clerks when they attempt to change a closed period and makes it easy to see if any closed period has been altered.

  • Provides a list of check numbers to highlight any duplicate or missing check entries.

  • Includes Audit Trail and Voided/Deleted Transactions reports.

  • Coupled with QuickBooks Statement Writer, can create GAAP compliant reports.

  • Can accurately run and report as: Pure Cash Basis, Modified Cash Basis, Modified Accrual Basis, or Pure Accrual Basis.

Download a summary flyer for your Council or your Auditor!
Q: What can I print out for our Council?

Answer:
Feel free to print out any of the pages on the website. You can also download a summary flyer for your Council or your Auditor!

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